Radboud University's Information & Library Services (ILS) division provides the Radboud Data Repository (RDR) as a service. The RDR SCRUM team, part of ILS and consisting of a Product Owner, functional business management, and Developers, is responsible for the continued development and maintenance of the RDR. The Product Owner is embedded in the team Radboud Digital Competence Centre (DCC). The Product Owner is responsible for coordinating the development of the RDR and developing a strategic vision for the RDR in terms of Research Data Management requirements.

The service is offered on a “best effort” basis. In general, this means that any issues, problems, and requests are dealt with during working hours.

Apart from the SCRUM team, several parties carry responsibilities for the RDR:

1. The Executive Board is ultimately responsible for any decisions related to the RDR with a significant legal, financial, and/or strategic impact.
2. The Director of ILS is ultimately responsible for the application RDR, including its availability, security, functionality, and the long-term preservation of the deposited research data and metadata.
3. The Head of User Support is ultimately responsible for the service of archiving and publication of research data, and therefore for the user support and Research Data Management support offered for the RDR.
4. IT Services is responsible for offering a secure and reliable infrastructure for the RDR, including long-term data storage.
5. The Chief Information Security Officer is responsible for information security policy and providing recommendations for information security implementations in the RDR.
6. The Chief Privacy Officer (advised by the Data Protection Officer) is responsible for the privacy policy of Radboud University and together with the Local Privacy Officer Radboud Services for providing recommendations for implementations in the RDR.
7. Radboud University's Enterprise Architect is responsible for developing a vision of the information landscape, including the role of the RDR in that landscape. The Information Architect Research is responsible for translating that vision into an architecture.
8. The Information Manager Research is responsible for the provision of information services for the university's researchers.

User support for the RDR is offered by the Functional business management together with the Radboud DCC. User support is offered on a “best effort” basis during working hours. User support has the role of 'support administrator' in the RDR. To offer user support, the support administrator has access  to all collections in the RDR. They will only access collections if there is a valid reason to do so, observing GDPR compliance and the sensitivity of the data. All support administrators are expected to maintain confidentiality when accessing data, in particular identifiable data.

The Radboud Digital Competence Centre (DCC) performs several Research Data Management (RDM) support tasks in the RDR. In the role of “support administrator”, the DCC is responsible for:

• Handling requests to retract a data collection or change the collection's access conditions, licence, or DUA. The team evaluates whether these requests can be granted from an RDM point of view.
• Retracting data collections that are found to be non-compliant with the conditions listed in the RDR Repository Policy. The team is not responsible for checking whether there are such collections in the RDR. The collection manager is in all cases responsible for compliance with  the Repository Policy.
• Drafting, maintaining, and reviewing the help pages, about pages, and any policy documents, including the Repository Policy, for the RDR.
• Performing a review process prior to the publication of a data collection. The DCC aims to provide feedback on a data collection within 5 business days. Any feedback the team provides serves as advise only. The DCC is by no means liable for the quality or the content of any published data collections.

Each research institute of Radboud University can choose to use the RDR. Within the RDR, these research institutes are accommodated as  'Organisational Units' (OUs). Each OU has at least one 'research administrator'. This person has administrative responsibilities within the RDR. They are responsible for:

• User management within their OU, and therefore to:
  • Assign the role of eligible collection manager to persons within their OU that meet relevant criteria.
• Data collection management, and therefore to:
  • Create a data collection for an eligible collection manager, taking into account the financial and legal aspects of creating a data collection in the RDR.
  • Ensure that there is always an up-to-date collection manager for every data collection in their OU.
  • Handle requests from collection managers to remove a data collection. The research administrator checks that the collection meets criteria for deletion.
  • Handle requests to create a new version of a data collection.
• Access management to collections in their OU. Research administrators can access all data collections in their OU. This is required to execute their administrative responsibilities and for scientific integrity, so security checks regarding fraud, plagiarism, and data construction can take place if needed. They will only access collections if there is a valid reason to do so, observing GDPR compliance and the sensitivity of the data. All research administrators are expected to maintain confidentiality when accessing data, in particular identifiable data.

The institute's Data Steward is responsible for embedding the RDR in their institute's RDM Policy.

All Radboud University researchers are responsible for the effective management of their research data. They are responsible for ensuring that their research data are archived and published in compliance with their institute's and (if applicable) funder's RDM Policy. This includes selecting and preparing data for long-term preservation and publication, and selecting an appropriate data repository.

In the RDR, researchers can have the following roles:

• Collection Manager
• Contributor
• Viewer

The collection manager is the researcher who is responsible for a data collection in the RDR. They have collection management, editing, and viewing rights. Contributors have editing and viewing rights; viewers have viewing rights only.

The collection manager is responsible for data archiving and/or publication in compliance with the RDR Repository Policy, in particular the content and the submission policy. This implies that the collection manager is responsible for the content of  their data collection and for publication and archiving in compliance  with relevant legal and ethical requirements and contracts or agreements.

The institute's Data Steward is responsible for offering support to researchers on the domain-specific aspects of archiving and publishing research data. This includes selecting an appropriate data repository, selecting data for long-term preservation and publication, and applying domain-relevant metadata standards and  vocabularies.

The privacy officer(s) of the faculty are responsible for informing researchers about relevant developments and guidelines regarding the archiving and publication of personal data and  supporting them in adhering to them. They do this in collaboration with the DCC.

The department of Legal Affairs is responsible for providing advice and support to researchers and data stewards about the legal aspects of archiving and publishing research data, including Data Use Agreements and licences. They do this in collaboration with the DCC.

The Research Director is ultimately responsible for good RDM within their research institute. They are therefore accountable for the implementation and compliance with the institute's RDM Policy. Furthermore, they are accountable for appointing Research Administrators in the RDR.